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21st October 2018 

PRIVACY NOTICE

In line with European General Data Protection Regulations (GDPR), I am obliged to share the following information regarding how your data is protected:



What information do I hold?

As a coach, psychotherapist, counsellor, and supervisor in private practice I collect the following information: client / supervisee name, address, phone number, email address, date of birth and GP details. I also sometimes, but not always, keep some brief paper notes of our sessions.



What I do with your information?

The contact information you give me when we contract to work together is stored securely as a paper record. Any paper notes of our sessions are similarly securely stored. Anonymised phone numbers of current clients will be stored on my telephone if your initial contact was by phone or text or if we arrange appointments this way. Similarly, if we have contact by email e.g. to arrange appointments, then those emails will be stored on my computer. Any information you send me by email - e.g. reports from any profiling tools we use - will be stored on my computer. I may also print out these reports and keep them with my paper records.



Paper records are stored in a locked box and computer and phone records are password/finger print protected



In line with good practice in the profession, the paper contact details of current clients and supervisees will be made available to my professional executor in the event of something happening to me which renders me unable to work or to contact you myself (death or serious illness only). This person is authorised to contact you, purely to inform you of what has happened in those unlikely circumstances.



I will use your phone number, email or address to contact you regarding appointments and to reply to you if you make contact with me. I will never share your data with a third party unless you ask me to, or unless obliged to by a court of law. In this unlikely event I would always endeavour to inform you first.



In the event that I consider someone to be at immediate and significant risk of harm, I may inform someone in order to keep that person safe. That will usually be a GP using the information you have provided but may in some circumstances be another individual.